Spaces in ORIA Reasoner

A Space keeps one piece of work together: its standing instructions and its documents.

Why use a Space: Avoids re-explaining the context in every session. All sessions created within a Space inherit its instructions and support files.

Create Your First Space

Click the + sign next to Spaces in the left panel.

Field	Purpose
Space name	The name that will appear in the spaces list (e.g., Q4 proposals).
What is it for?	Optional description displayed in the spaces list.
Standing instructions	Permanent instructions added to every session opened in this space. Defines how Oria operates (e.g., "Always reconcile to the general ledger. Report in USD."). Supports formatted text.
Reference files	Shared documents upon which the work is built. Uploaded once, and all sessions in the space can access them. Each file is read at 5 uploads; large PDFs or scans take a few seconds.

How Spaces Work

Standing instructions do not expand scope. They modify Oria's behavior, but cannot expand the data or tools a session can use.
Reference files are retroactive. Documents added to a Space are immediately visible to past and future sessions within that space.

Shared Spaces & Collaboration

Spaces can be shared with team members using privacy settings, allowing multiple users to work within the same workspace context, documents, and tools.

1. Sharing Options (Privacy & Access Control)

Space can be shared from its options menu (⋮) or directly from the creation/edition screen, which opens the Share this space modal.

Available Access Levels

Private — only me: The Space is restricted exclusively to its author.
Specific people: Grants access to designated users or team members within the platform.

Key Rules of Shared Spaces

Private Chat Sessions: Users shared into a Space get their own private sessions within it—authors cannot see other participants' session histories, and users cannot see each other's private sessions.
Locked Structure: Invited users cannot alter the Space's standing instructions or remove base reference documents; those remain managed by the owner.

2. Live Collaboration & Real-Time Control ("Who Has the Wheel")

When multiple users collaborate within the same active session in a shared Space, Oria uses a turn-based system to keep interaction structured and avoid conflicting prompts.

How Turn-Based Control Works

Shared Context: All documents, artifacts, and tools attached to the Space are accessible to everyone in the session.
Active Speaker Control ("Who Has the Wheel"): Only the participant holding "the wheel" can send prompts or write commands to Oria.
Taking Control: Any authorized participant can click the wheel icon at the bottom of the composer to view active members and click Take the wheel to claim control.

When to Use a Space

Situation	Use
A working convention that should apply every time (units, sources, format)	Space
A one-off question	Just start a session
A recurring analysis with the same nodes and tools every time	Consider an Expert instead (see next doc)

Next Steps

Experts — Pre-configured session starting points with scope
Typical Workflow — See how Spaces fit into your work